Building Your Profile

Posted by GigMasters on March 10, 2010

When clients visit GigMasters they are looking for entertainers and party vendors to help make their event an amazing success. Clients often browse dozens of Profiles, so it is very important that your page grabs their attention. Remember, you're making a first impression - so, the most important thing to do after you sign up is to fill out your Profile as completely as possible. You want your Profile to give potential clients the best sense of what it's like to experience your talent live and in person.

By following these steps you significantly increase your chances of being contacted for gigs.

Profile Description
One of the most important areas of your Profile is the “description.” You're given a large amount of space (up to 5000 characters) to describe what you do and what makes you special, so go ahead and use it. Take some time to browse GigMasters for other Profiles in your category. You will find that most of the four and five star members have lengthy, well written descriptions. Our data shows that five star performers have the longest descriptions. In fact they average about 500 more characters (approximately 80 more words) than three star performers.

The idea is to provide a detailed description of your services - the packages you offer, who you've worked with and for, how you got started and most importantly, what you do that sets you apart from the rest. It is also important to remember to be professional and use proper spelling and punctuation.

Finally please remember not to put any contact info in your description. Not only is it against our User Agreement, but it will prevent you from being able to track your success on GigMasters.

To edit your Profile description, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'profile' tab.
  3. Click the 'Edit' link for 'Profile (description, group name, etc.).
  4. Make your changes in the 'Description' section.
  5. Click the 'Continue' button at the bottom of the page.
  6. Review your changes and click 'Update.'


Uploading Photos
A picture really is worth a thousand words! Photos go a long way to helping clients envision you at their event. We allow you to upload up to 25 photos to your Profile. Feel free to upload headshots, performance photos, or even past clients enjoying your services.

To upload photos, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'profile' tab.
  3. Click the 'Edit' link for 'Photos.'
  4. Follow the instructions on the next page to upload photos.

A few things to keep in mind:

  • The first photo spot is for your thumbnail image and will only appear in search results, not on your actual Profile. When choosing a photo for your thumbnail image please keep in mind that it will be very small (75 x 75), so you'll want an image that is still recognizable in reduced size, meaning you may need to crop your photo to fit.
  • The second upload spot is for the first photo on your Profile and will display the largest. We recommend uploading your favorite and highest quality photo into this spot.
  • Photos larger than 400 x 400 pixels will automatically be resized upon upload. If your photo is larger than the allotted size you may need to crop it to fit.


Uploading Audio
For musicians, audio samples are a must! Without posting audio clips to your Profile, your clients have no way of gauging your sound or talent level. Adding multiple samples lets you show off your diverse repertoire, so by all means, upload as many audio files as possible.

If you do not have a musical membership, please feel free to skip this step. If you are a DJ you can upload any remixes you've made, but please DO NOT add copyrighted material to our site, for obvious reasons.

To upload audio samples, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'profile' tab.
  3. Click the 'Edit' link for 'MP3 Samples and/or Video Samples.'
  4. Follow the instructions on the next page to upload.

*Tip - MP3s Only* Your audio files must be in MP3 format to upload to your Profile. Also keep an eye on how much space you have available for uploading audio/video files, which may vary depending on the level of membership you have. If you need to convert audio files to MP3, we suggest iTunes or YouConvertIt.


Uploading Video
Did you know that GigMasters members with video on their profiles are four times as likely to get booked as those who do not? Needless to say, we strongly encourage all of our members to have a promotional video that showcases their talents and services, even if it is just a short clip.

To upload video samples, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'profile' tab.
  3. Click the 'Edit' link for 'MP3 Samples and/or Video Samples.'
  4. Follow the instructions on the next page to upload.

*Tip - FLV preferred* The video must be in one of the following formats to be loaded to our site: WMV, MOV, AVI, MPG, MP4, FLV. If you have a choice the preferred file format is FLV, since all video files are automatically converted to FLV upon upload. Again, you can use YouConvertIt (http://youconvertit.com) to do your conversion. If you need help, please let us know.


Create a Song List
If you're a musician, impersonator or tribute act - a song list really helps clients see the range of material you cover

A song list gives clients a definitive record of your repertoire. Some clients are looking for a few or even one particular song, so make sure you keep your song list up to date.

There are two ways to upload your song list. You may either add songs one by one or as an entire list.

To upload your song list one at a time, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'profile' tab.
  3. Click the 'Edit' button for 'Song List.'
  4. Type the song title under 'song title'
  5. Type the original artist's name under 'original artist'
  6. If you have more songs than the maximum allowed, or are finished adding songs, press the 'save' button.
  7. If you've reached the maximum and would like to add more you'll be given more space after you press the 'save' button. Repeat until finished.

To upload an entire song list, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'profile' tab.
  3. Click the 'Edit' button for 'Song List.'
  4. Click the 'To Upload multiple songs at once' link at the bottom of the page.
  5. Place your song list into the open box.
  6. The information you enter must be in the following format: Song Title, Artist. Be sure to include a comma between song title and artist name. Please note that the song title and the artist name cannot contain a comma and that each song must be on a separate line.
  7. If the song list appears correct, press the 'click here ONCE to upload' button

*Tip - Alphabetize* Once you've finished adding your songs we can sort them alphabetically for you. The 'to sort alphabetically by Song Title, click here' link is located below the 'save' button. Make sure you've already saved your songs before clicking that link, or else the information you've entered will be erased.


Updating Your Gig Calendar
It is important to keep your calendar up to date with upcoming gigs so that potential clients can see that you are an in-demand performer or vendor. This will also prevent you from receiving leads for dates when you are already booked. Also you never know, prospective clients may come to one of your upcoming public performances to check you out.

To add an event to your calendar, please follow these steps:

  1. Log into your Control Panel.
  2. Go to the 'gig calendar' tab.
  3. Click the 'add gig' link.
  4. Enter all necessary details (date, time, duration, venue, location etc.).
  5. Check 'Blackout Date' if you're not able to work the remainder of this event date.
  6. Make sure the 'Add this to my gig calendar. I don't want to pay the 5% booking fee ($20 minimum)…” option is selected.
  7. Click the 'Click here ONCE to add Gig' button at the bottom of the page

*Tip* Do not add a gig to your calendar if the client initially submitted the request through GigMasters. If the gig already has a gig number, you must confirm it through the 'leads' tab.

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